This Privacy Notice explains who we are, what personal data we collect, for what purposes we use it, how we protect it, to whom we may disclose it (such as clients, service providers), where it may be processed, and what rights you have. We provide end-to-end IT & Non-IT recruitment services including sourcing, screening, assessments, hiring support and workforce solutions across healthcare, finance, engineering, and technology—aligned with our brand promise: “Strategic Staffing. Smarter Hiring.”
About stepwise
Website visitor
Talent (candidates & job applicants)
Contract/temporary worker
Client (employers & hiring managers)
Data subject rights
Who we are. Stepwise Consulting (“Stepwise”, “we”, “our”, “us”) is a recruitment and staffing company helping businesses find the right talent, faster. This notice applies to interactions via our website, email, phone, social pages, job boards, career portals, and events.
What laws apply. We process personal data in accordance with applicable laws . If you are located outside India, local laws of your region may also apply.
How to contact us. See Contact section below for our privacy email and grievance contact.
What we collect.
When you visit our website or interact with our content, we may collect:
Device & usage data: IP address, browser type/version, OS, pages viewed, time spent, referring URL, and general geolocation (city/region level).
Cookie & tracking data: First-party cookies for core functionality and analytics; third-party pixels/tags used for aggregated insights and performance measurement.
Contact data you submit: Name, email, phone, company, job title, and any message you provide via forms or chat widgets.
Why we collect it (purposes).
Operate, secure, and improve our website and services.
Measure performance, diagnose issues, prevent fraud/abuse.
Respond to your enquiries, send requested information (e.g., brochures, proposals).
Personalize content (e.g., remember preferences, language).
Conduct analytics and aggregated reporting to enhance UX.
Legal bases (illustrative).
Legitimate interests: site operation, security, analytics.
Consent: non-essential cookies/marketing where required.
Contract: steps at your request before entering an agreement.
Retention. Web logs are typically retained for a limited period necessary for security and troubleshooting; analytics are kept in aggregated/de-identified form where feasible.
Cookies. You can manage cookies via your browser settings. Blocking some cookies may impact site functionality. See Cookies section below for more.
What we collect.
Identity & contact: name, email, phone, city, LinkedIn/profile URLs.
Resume/CV data: work history, education, skills, certifications, projects, portfolio, salary expectations, notice period, relocation preferences.
Screening & assessment data: interview notes, assignment results, references (where provided), background-verification outcomes (where permitted and applicable).
Diversity or sensitive data: generally not required. If local law or client role requires certain verifications (e.g., government ID, eligibility to work), we will inform you of the necessity and legal basis before processing.
Source data: how we found you (direct application, referral, job board, social media, recruitment partners).
Why we use it (purposes).
Match you to suitable roles and share your profile with prospective clients (with appropriate notice/consent as required).
Communicate about openings, interviews, assessments, and feedback.
Maintain a talent pipeline for future opportunities relevant to your skills.
Comply with legal/regulatory requirements and client diligence needs.
Improve our hiring processes and candidate experience.
Legal bases.
Legitimate interests: recruitment activities, role matching, business operations.
Consent: where required before sharing your profile with specific clients or for optional marketing updates.
Contract: to take steps at your request (applications, interviews).
Legal obligation: statutory compliance, record-keeping.
Sharing.
With clients (prospective employers) for positions relevant to your profile.
With service providers: background verification (where lawful), skills testing, cloud hosting, applicant tracking systems, communication tools—bound by confidentiality/data protection terms.
Legal authorities: if required by law or to establish/exercise/defend legal claims.
Retention.
Candidate records are typically retained while your profile remains active for opportunities, then archived or deleted per our retention schedule, or earlier upon your request unless law permits/obliges longer storage (e.g., dispute resolution).
Your choices.
You can update your resume/profile shared with us.
You can opt out of job alerts/marketing at any time.
You can request deletion (subject to lawful exceptions).
(If you engage with Stepwise as a contractor/temporary worker through us or our partners.)
What we collect (in addition to candidate data).
Engagement data: assignment details, manager/contact at client, start/end dates, timesheets, attendance, project deliverables.
Compliance & payroll data (where applicable): bank details, PAN or other tax details, statutory forms, emergency contact, address proofs, eligibility to work.
Why we use it.
To onboard you, manage your assignment, process payments (where applicable), administer benefits (if any), ensure compliance with laws and client requirements, and support health & safety.
Legal bases.
Contract: perform our agreement with you.
Legal obligation: tax, payroll, labour law compliance.
Legitimate interests: assignment management, security, fraud prevention.
Sharing.
With client (assignment management).
With statutory authorities and financial institutions (as mandated).
With vendors supporting payroll, compliance, IT systems—under appropriate safeguards.
Retention.
As required by law for payroll/tax/employment records, and for a reasonable period thereafter for audit or legal claims.
What we collect.
Business contact details: name, email, phone, designation, company, location.
Engagement details: role descriptions, hiring preferences, budget/salary ranges, interview feedback, contract terms, invoices, and communications.
Why we use it.
Provide recruitment and staffing services; propose and finalize candidates; manage accounts, contracts, billing; deliver reporting and compliance support; improve service quality.
Legal bases.
Contract: to deliver services to your organization.
Legitimate interests: relationship management, service improvement, marketing B2B insights (where permitted).
Legal obligation: tax and accounting compliance.
Sharing.
With candidates (limited role information), and with service providers supporting CRM, billing, e-signature, cloud hosting.
With authorities where required by law.
Retention.
Client records retained for the duration of the relationship and for a reasonable period thereafter for accounting, tax, and legal purposes.
Subject to applicable law, you may have the right to:
Access your personal data and obtain a copy.
Rectify inaccurate or incomplete data.
Erase personal data (right to be forgotten) where applicable.
Restrict or object to certain processing (e.g., direct marketing).
Data portability where technically feasible.
Withdraw consent at any time where processing is based on consent.
Complaint: You may lodge a complaint with the appropriate data protection authority in your jurisdiction, or contact our grievance officer first so we can help.
How to exercise. Email us at info@stepwiseconsulting.in with “Privacy Request” in the subject, describing your request and the context in which you interacted with us. We may need to verify your identity before fulfilling requests.
Cookies are small text files stored on your device to keep the site working smoothly and to remember your preferences. We use:
Strictly necessary cookies for security and core features (cannot be switched off).
Performance/analytics cookies to understand site usage in aggregate.
Functionality cookies to remember choices.
Advertising/measurement tags (if used) for aggregated insights; we do not sell your personal data.
You can control cookies via your browser settings. For non-essential cookies where consent is required, we will seek consent via a banner or settings panel.
We apply appropriate technical and organizational measures—including access controls, encryption in transit (TLS), least-privilege access, vendor due diligence, employee confidentiality, and periodic reviews—to protect personal data against unauthorized access, alteration, disclosure, or destruction. No system is 100% secure; we continuously improve our safeguards.
Where services or vendors involve processing outside your country, we implement appropriate safeguards (e.g., contractual protections, data minimization, access controls) consistent with applicable laws.
If you opt in (or where permissible for B2B contacts), we may send updates on jobs, hiring trends, or services. You can opt out anytime via the email footer or by contacting us.
Our services are intended for adults and are not directed to children. We do not knowingly collect data from individuals under the age required by local law for employment-related processing. If you believe a minor has provided data, contact us so we can delete it promptly.
Stepwise Consulting
Email: info@stepwiseconsulting.in
Phone: +917300070232
For grievances or escalations regarding personal data, please write to info@stepwiseconsulting.in with subject line “Grievance – Privacy” and include your full name, contact details, and a description of your concern. We aim to acknowledge and resolve grievances within timelines prescribed by applicable law.
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